Excel vs. Aldric: The comparison

Why specialized compliance software is better than spreadsheets and text documents.

The Problem

Many organizations manage their compliance documentation in Excel spreadsheets and Word documents. What seems practical at first quickly becomes unmanageable: versions get lost, responsibilities are unclear, deadlines are missed and audit evidence is lacking. Spreadsheets offer no workflows, no automation and no audit trail.

Our Solution

Aldric replaces fragmented spreadsheets with an integrated platform featuring automated workflows, deadline monitoring, versioning and a complete audit trail. Switching from Excel to Aldric saves time and reduces compliance risks.

Detailed Comparison

Feature Aldric Microsoft Excel / Spreadsheets
Records of Processing (Art. 30) Integrated with templates and versioning Manual spreadsheets without version control
Audit Trail Automatic with every change Non-existent or manual
Deadline Monitoring Automatic reminders and escalations Manual calendar entries
Collaboration Role-based with defined permissions File sharing without access control
Data Subject Requests Workflow with deadline tracking Email and manual follow-up
Data Protection Impact Assessment Guided process with risk matrix Free-text document without structure
Reporting Dashboards and export at the click of a button Manual compilation from many files
Scalability Unlimited, multi-tenant capable Limited by file size and complexity

Aldric Advantages

🔄

Automated Workflows

Instead of manual tracking in spreadsheets: automatic approval processes, reminders and escalations.

📋

Integrated Audit Trail

Every change is automatically logged - no more manual change logs needed.

👥

Role-Based Collaboration

Defined access rights instead of shared files where everyone can see and change everything.

⏰

Deadline Monitoring

Automatic monitoring of legal deadlines with reminders instead of manual calendar entries.

How to Switch

  1. 1

    Import existing data

    Import your existing Excel data into Aldric.

  2. 2

    Build structure

    Organize data into the right modules and define responsibilities.

  3. 3

    Activate workflows

    Configure automatic reminders, reviews and approval processes.

  4. 4

    Onboard your team

    Invite your team and assign role-based access.

Frequently Asked Questions

Can I import my existing Excel data?

Yes, Aldric offers import functions for common formats. You can transfer your existing documentation and continue managing it in the system.

Is the migration effort significant?

Migration can be done step by step. You can start with one module and add more gradually. A migration guide supports you throughout the process.

What does Aldric cost compared to Excel?

While Excel licenses may appear cheaper, the hidden costs are substantial: time spent on manual maintenance, risk from compliance gaps and lack of traceability. Aldric offers transparent seat-based pricing.

Related Modules

Data Protection Impact Assessment

Conduct DPIAs systematically according to Art. 35 GDPR and document risks and measures.

Learn more

Art. 30 Records of Processing

Create and manage your records of processing activities according to Art. 30 GDPR.

Learn more

Technical & Organizational Measures

Manage and document your TOMs according to Art. 32 GDPR and ISO 27001.

Learn more

Ready for Efficient Compliance Management?

Start with a free demo and discover how Aldric simplifies your compliance processes.

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